Board of Director's Meeting 8.14.13 Approved Minutes

KZFR 90.1FM Board of Director's Meeting 8.14.13 Approved Minutes


PRESENT:       Maris Thompson, Steve O'Bryan, Mary Galvin, Justin Vodden, Sue Hilderbrand,

                         Curtis Peldo, Sanjay Dev, Tom Leonardi, Xela Young, Martina Rocks, Dan Joseph                      

                      

ABSENT:        None

 

STAFF:            Rick Anderson, Ray Laager, Leah McKean

 

GUESTS:         None

 

  I.        CALL TO ORDER:  The meeting was called to order at 6:00 P.M. by Maris. 

 

 II.       AGENDA:  Vote called by Maris to approve the August 14, 2013 agenda as written.  Unanimous.  

           

III.       MINUTES:  Vote called by Maris to approve the July 10, 2013 minutes as written.  Unanimous. 

                                 

IV.       ANNOUNCEMENTS: 

                                

                        A.  Welcome by Maris to new Board members.  Introductions followed.  Board Handbooks have                       been sent to Ed's Printing for future distrubution and will include KZFR By-laws, Employee Handbook and Programmer Handbook. 

 

                        B.  Justin announced that this is his last meeting. 

 

V.       STAFF REPORTS:

 

                          A.  General Manager, Rick: 

 

                                      1.    Future events:  PRIDE, August 24, KZFR will table at event; Jackie Greene,  August 25, Paradise Performing Arts Center; Epic Fest, Chico Womens' Club; Magnolia Gift and Garden's Mixer, September; Tim and Nicki Bluhm, September 8; Taste of Chico, September 8; Mossy Creek and Ha'penny Bridge, September 21; John Doyle, September 25; Touch of Chico, September 29, Chico Nature Center; Chikoko Fashion Show, October 12; Mike Comfort, October 15; Fall Pledge Drive, October 23-November 1; David Nelson, November 7; Holiday Party, December 20, Chico Women's Club. 

 

                                      2.    Birthday Celebration went well; made $800.  

 

                                      3.    Sierra Pacific Health Foundation Grant for $10,000 applied for to broadcast more health updates in Hmong, Spanish and English. 

                                     

                        B.    Underwriting Director, Ray:  Attachment 1                                                                                                                   

                               This report includes all activities performed from July 1 to July 31, 2013.

                                Underwriting activity for the month of July 2013 involved 30 contracts: 23 renewals of existing accounts and 7 new or returning accounts, totaling $14,294.00. Underwriting activity for the same time period last year, July 2012, was $13,566.00, an increase of 5%. This total includes $1,000.00 Ticket Give-Away Sponsorship for the upcoming Jackie Greene concert. The total for ongoing Trade activities is $3,092.00 bring the grand total for all Underwriting activity (Underwriters, Sponsorship and Trades) for July, 2013 is $17,386.00.

                             Also this month I developed and implemented an Electronic Funds Transfer Program allowing Underwriters to automatically deduct their payment on a monthly basis from a dept or credit card. This program will help the business sponsor better manage their dept and help eliminate late payments and collection duties. $2,500.00 Sponsorship Packets were sent to Tri Counties Bank and US Bank in order to find additional funding for our concerts and Arts oriented activities.

 

                            July Underwriters

                            3 Month and Short Term Contracts – Gold County Casino Showroom & Chico Rod & Gun Club

                            6 Month Contracts – Access Real Estate Lending, Acupuncture & Herbs, Digital Path, Dr. Russ Kalen, Dr. Ken Logan, Eco Cab, Yang Chiropractic Services, Farm Star Pizza, Pete’s Restaurant, Mary’s Gone Crackers, Mt. Mikes Pizza, Red Hot Metal, Trailhead Adventures, Big Foot Carpet, A-1 Brake & Alignment, Austin Brothers Home Furnishings & Chic Rod & Gun Club

                            Annual Contracts – Text 4 Baby, TTL, Enlow Hospital, Affordable Automotive, Blaze n’ J’s & Chico Creek Wellness

                             New & Returning Underwriters – Text 4 Baby, Austin Brothers Home Furnishings, Gold Country Casino Showroom

                             Sponsorship – Blaze N’J’s, Trailhead Adventures, The Bicycle Wheel & The Garden Connection

                           Trades I.D. International, Chico Sports Club, Melody Records, Printed Image, Upper Crust Bakery, Chico Racket Club, Skyway Golf, Mt. Shasta, Spring Water, Cartridge World, Chico News & Review, Upgraded Living Magazine, Growing Up Chico, Electric Canyon Studios, and Harrison, Daily, Wright

                             Meetings & Events

                             7/09/13 Fundraising Comm. Meeting

                             7/11/13 BNI Meeting

                            7/18/13 BNI Meeting

                             7/25/13 BNI Meeting

                             7/26/13 Wooden Revolt/ KZFR Birthday Party

                             7/29/13 Staff Meeting

 

                             Ray updated Board members on the Electronic Fund Transfer program for Underwriters.  The                       station's bookkeeper, Dana, has been working on this with Ray. 

 

VI.    COMMITTEE REPORTS: 

 

                          A.     Program Committee:  The committee met August 13.  The committee looked at the programmer evaluation sheet and approved everything on it. Preston's  show was reviewed and through that, the process was refined. Steve O'Bryan and Sanjay will be asked to be “guinea pigs “ and have their programs evaluated first.  The committee also discussed moving the Peace and Justice Show to Monday, 6:00 PM in order to make it solid live and  local public affairs programming at that time of the day. Rick stated  the decision was unanimous in regard to changing the Peace and Justice Show to Monday night. Beau and  Laurel were there for the discussion. The Monday night time would be difficult for Laurel because of her work schedule and might not be able to continue. Laurel indicated she would be supportive to turning over the program to an  appropriate person. At this point, Sue brought up the point  of how to incorporate the Strategic Plan into decisions by the Program Committee. Sue encouraged Board members to look at and think about the station's matrix. Rick suggested a meeting with all the public affairs programmers for input and suggestions. Rick will provide an update on the Peace and Justice Program at the September Board meeeting.

 

                                  Action Item:  Rick will update the Board on the Program Committee's decision regarding the Peace and Justice Program at the September 11 Board meeting.                            

 

                          B.      Fundraising Committee, Leah:  The committee met August 19. The main focus of meeting was the Jackie Greene concert.

 

VII.    EXECUTIVE OFFICER REPORTS: 

 

                         A.       Chair: Thanks you to Steve for conducting the July 10 Board meeting and to Curtis and                                           Sue for compiling the new Board orientation information. 

 

                        B.       Vice-Chair:  No report.

 

                         C.       Secretary:  No report. 

     

                          D.       Treasurer:  Budget Report will be presented at September 11  Board meeting.                        

                                   

                                    ACTION ITEM: Presentation of Budget Report at September 11 Board meeting.

 

 IX.      OLD  BUSINESS: 

 

                         A.    Stratetic Plan: Sue presented an overview of current status of Strategic Plan and asked the question, “Where are we in the process?”  All long term goals, objectives and outline of diversified funding sources in five years have been outlined. 

                                      Committees One, Three, and Five have been completed.  

                                      Committees Two, Four and Six still need work.  

                                Sue feels trust is a vital compotent in acceptance of each committee's work.  Board members need to be committed to reading all committee's drafts.  Sue asked committees to send her the final drafts for approval at the September Board meeting.  Copies of goals to be given to the four new Board members. New Board members signed up for committees. The importance of Goal Six in regard to the matrix was discussed.  Maris expressed a desire  to be involved with the matrix issue.  Justin agrees to stay involved. To be revisited. 

           

                                  ACTION ITEM:   Approval of the Three Month Action Plan at the September 11   Board meeting.

                                                                                                           

X.       ADJOURNMENT:   The meeting adjourned at 7:21 p.m.                     

            

Next MeetingWednesday, September 11, 2013, 6:00 P.M., KZFR Conference Room. 

 

Respectfully submitted by Olivia duMosch

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